What is a mailing address? Understand its importance

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You need to know what a correspondence address is if you have or are opening a CNPJ. This is the address indicated to receive documents from tax and official bodies related to your registration .

If you do not choose a suitable address, you may end up not receiving official documentation or visits , or worse: receiving them in an undesirable place, such as your own home.

To help you avoid legal problems and stay up to date with your business obligations, I have prepared this article that explains everything about the correspondence address:

What is a mailing address?
How important is the correspondence address for legal entities?
What is the difference between a business address and a correspondence address?
What to put in the mailing address?
Continue reading to learn more about this topic.

What is a mailing address?
The correspondence address is the location indicated in your CNPJ to receive official and tax correspondence related to your registration and commercial activities.

It is used by public bodies to send documents, notifications, bills, inspection notices and other relevant information related to the company.

Your mailing address may be the same as your tax address , but this is not a rule. When it comes to a branch, for example, it is common for the two to be different.

It is also not worth using your home address as your correspondence address to avoid encountering inspections at your doorstep.

How important is the correspondence address for a legal entity?
Your mailing address is important to ensure that you receive all notifications from government agencies and do not miss important deadlines .

Furthermore, it impacts the confidentiality of the documents received, because if you receive them at an unprepared address, someone else may end up losing or accessing your correspondence and having access to your data and your CNPJ data.

What is the difference between a business address and a correspondence address?
The business address is the one that is disclosed to customers and suppliers as being the list of iran cell phone numbers place where you operate. The correspondence address is the one intended to receive correspondence from government agencies related to the CNPJ.

You can use the same address for both, but this is not a rule. If you prefer, you can leave a location that is more advantageous for the brand's image as your business address and another with better logistics for correspondence.

Find out more : Business address: what is it, its benefits and what is it for?

What to put in the mailing address?
You should choose a reliable address where you can manage your correspondence quickly, safely and legally , protecting your data. It is also important that there is someone responsible for receiving public officials in cases of inspection.

To choose the best mailing address, you should consider these aspects:

Easy access
Your address must be easy to reach, to avoid delays in deliveries and to make the work of official bodies easier. There must also always be someone available to receive correspondence and to receive inspectors, if necessary.

Agile management
These documents must be managed quickly, as some may have deadlines for responses or objections. They cannot arrive at your address and take days or even weeks to open. You need to be aware of these important communications as soon as possible.

Safe
The place where you will receive your official correspondence must be extremely secure to ensure the protection of your business data . From the moment of receipt, through to the storage and opening of the documents, everything must be very careful and reliable.

A simple example of how this is possible is the Mail Management system that Hero uses for our Virtual Office clients . Our specialized team notifies the platform when a document arrives and each client decides what they want to do:

authorize the opening and scanning of the document;
authorize the disposal of correspondence;
schedule a time for in-person pick-up.
Everything happens quickly, safely and in an organized manner to ensure that our customers have access to important information as soon as possible and do not waste time sending advertisements or other things like that, since they also use our addresses commercially.